Privacy Policy
Last updated: 16 January 2026
1. Who We Are
VenueLinQ is a trading name of UnifyLinq Ltd, a company registered in England and Wales (Company Number: 16910748).
For the purposes of UK GDPR, UnifyLinq Ltd is the data controller. You can contact us at privacy@venuelinq.com.
2. What Data We Collect
2.1 Waitlist Signup
When you join our founding member waitlist, we collect:
- Name (first and last)
- Email address
- Venue name (optional)
- Venue capacity tier
- Your primary interest area
2.2 Automatically Collected
When you visit our website, we may automatically collect:
- IP address (anonymised)
- Browser type and version
- Device type
- Pages visited and time spent
- Referring website
3. How We Use Your Data
| Purpose | Legal Basis |
|---|---|
| Send waitlist confirmation email | Contract (fulfilling your signup request) |
| Notify you when VenueLinQ launches | Legitimate interest |
| Send product updates and early access invitations | Legitimate interest |
| Analyse website usage to improve our service | Legitimate interest / Consent (cookies) |
| Respond to your enquiries | Contract / Legitimate interest |
We will never sell your personal data to third parties.
4. Who We Share Data With
We use industry-standard service providers to help operate VenueLinQ, including for database hosting, email delivery, website hosting, and analytics. All service providers are bound by data processing agreements and comply with applicable data protection laws.
Where data is transferred outside the UK/EEA, appropriate safeguards are in place.
5. Cookies
We use cookies to understand how visitors use our website. See our Cookie Policy for full details.
You can manage your cookie preferences at any time using the cookie banner or by adjusting your browser settings.
6. Data Retention
- Waitlist data: Retained until you unsubscribe or 2 years after last contact, whichever is sooner
- Analytics data: Anonymised after 14 months
- Email logs: 30 days
7. Your Rights
Under UK GDPR, you have the right to:
- Access - Request a copy of your personal data
- Rectification - Correct inaccurate data
- Erasure - Request deletion of your data
- Restriction - Limit how we process your data
- Portability - Receive your data in a machine-readable format
- Object - Object to processing based on legitimate interest
- Withdraw consent - Where processing is based on consent
To exercise any of these rights, email privacy@venuelinq.com. We will respond within 30 days.
8. Security
We take appropriate technical and organisational measures to protect your data, including encryption in transit and at rest, access controls, and regular security reviews.
9. Children
VenueLinQ is a business service not intended for individuals under 18. We do not knowingly collect data from children.
10. Changes to This Policy
We may update this policy from time to time. Significant changes will be communicated via email to waitlist members.
11. Complaints
If you're unhappy with how we've handled your data, please contact us first at privacy@venuelinq.com.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
12. Contact Us
Privacy enquiries: privacy@venuelinq.com
General enquiries: hello@venuelinq.com